Town of Southampton
Long Island, NY

Town Board Resolution
RES-2017-425

Establish Southampton Arts and Culture Committee (SHACC) and Appoint Committee Members

Information

Department:SupervisorSponsors:Supervisor Jay Schneiderman
Category:Committees & Advisory BoardsFunctions:None

Financial Impact

None

Body

WHEREAS, the Town Board of the Town of Southampton recognizes the important presence the Arts have in our community now as in the past with the capacity for enriching the lives of local residents and visitors; and

 

WHEREAS, there are a number of artists, writers, educators, and arts professionals affiliated with cultural organizations who live or work within the Town of Southampton. Such

individuals could assist the Town in efforts to improve local access to artistic and cultural resources for all members of the community; and

 

WHEREAS, under Chapter 12 of the Town Code of the Town of Southampton, the Town Board may create, by resolution of a majority vote, various advisory committees not otherwise authorized or governed by other laws of the State of New York; and now therefore be it

 

RESOLVED, that the Town Board hereby establishes the Southampton Arts and Culture Committee (SHACC), which shall be governed by the following rules, as well as any applicable state and local laws:

 

Town of Southampton Arts and Culture Committee Rules of Operation

 

A.              Committee Established                                                                                                                                                                                                                                                           

The name of the committee shall be the Southampton Arts and Culture Committee (hereafter “the committee”).

 

B.        Purpose and Need of the Committee

 

1.              The purpose of the committee shall be to advise officials of the Town of Southampton in matters related to promoting greater exposure to and participation in the arts for Town residents.

 

2.              Committee members shall be those with a professional background in all forms of art, including the visual, literary, performing, multi-disciplinary, education and culinary arts, as well as art history and architecture. The members shall assemble solely to serve the interests of the Town through creative collaboration.

 

3.              The committee may assist with identifying contributions to the Town’s cultural and artistic legacy, from the time of the region’s earliest inhabitants to the present.

 

4.              In accordance with the provisions of Chapter 12 of the Town Code of the Town of Southampton (Advisory Committees), the actions and decisions of the committee shall be of an advisory nature only.

             

C.              Membership and Terms of Office

 

1.              The members of the committee shall be appointed by the Town Board.                                                                                                                                                         

2.              The term of the members shall be for one (1) year.

 

3.              The size of the committee shall be determined by the number of members appointed by the Town Board and who have not resigned, been removed by Town Board resolution, or otherwise left the committee during the current calendar year.                                                                                                                                                                                                    

D.              Officers

 

1.              The committee shall have a chairperson appointed by the Town Board, and who shall serve for one (1) year.

 

2.              It shall be the duty of the chairperson to preside over all meetings and to act as the formal liaison between the committee and the Town Board.                                                                     

3.              The chairperson, or a committee member designated by the chairperson to serve as secretary, shall be responsible for sending meeting notices, keeping committee correspondence, and generating meeting minutes.

 

E.              Meetings

 

1.              Committee meetings shall be convened by the chairperson, or by a majority of the membership, with at least three (3) days written notice.

 

2.              The agenda for each meeting shall be set by the chairperson. Any member, upon five (5) days notice, may have an item included on the agenda.                           

 

3.              Roberts Rules of Order shall govern the conduct of all meetings, except where superseded by law or these rules.                                                                                                               

 

4.              A majority of the total membership of the committee, as appointed by the Town Board, shall constitute a quorum and be present for votes to make a recommendation, take a position, or otherwise conduct official business.             

 

5.              All meetings shall be subject to the requirements of the New York State Open Meetings Law.             

 

6.              For each meeting, minutes shall include the date and time of the meeting, members present, correspondence received since the prior meeting, and a record of votes or actions taken. Minutes shall be submitted via email to committee members, the Town Supervisor, Town Council Liaison, and Town Clerk within one week of the subsequent committee meeting; and be it further

                                                                                                                                                         

RESOLVED, that the Town Board appoints to the Cultural Arts Advisory Committee the following individuals to serve until December 31, 2017:

 

Hope Sandrow, Chair

 

Geoffrey Drummond

April Gornik

Dorothy Lichtenstein

Minerva Perez

Elka Rifkin

Brenda Simmons

Terrie Sultan

Shane Weeks

 

Ex-officio

Supervisor

Town Council Liaison

 

 

Meeting History

Apr 25, 2017 6:00 PM Video Town Board Regular Town Board Meeting
RESULT:ADOPTED [UNANIMOUS]
MOVER:Jay Schneiderman, Supervisor
SECONDER:Julie Lofstad, Councilwoman
AYES:Jay Schneiderman, Julie Lofstad, Christine Preston Scalera, John Bouvier, Stan Glinka