Town of Southampton
Long Island, NY

Town Board Resolution
RES-2017-818

Award and Authorize Supervisor to Sign Contract with D & B Engineers and Architects, P.C. for Final Design Services and Preparation of Construction Bid Documents Associated with Redevelopment of the Ponquogue Bathing Facility

Information

Department:Central Purchasing and Contracts ComplianceSponsors:Supervisor Jay Schneiderman, Councilwoman Christine Preston Scalera
Category:Agreements, Contracts, LeasesFunctions:None

Financial Impact

The source of funding for this project shall be GL # C1-99-H112-00-6212-0000 in an amount not to exceed $168,500, which shall include all reimburseable expenses.

Body

WHEREAS, on July 11, 2017, by Resolution No. 2017-647, the Town Board of the Town of Southampton authorized the Town Clerk to advertise a Request for Proposals for Final Design Services and Preparation of Construction Bid Documents Associated with Redevelopment of the Ponquogue Bathing Facility; and

 

WHEREAS, three (3) proposals were received by the August 3, 2017 due date; and

 

WHEREAS, the proposals were reviewed by a committee made up of the Parks Director, the Assistant Parks Director, the Town Engineer, the Town's Planning and Development Administrator and the Town's Comptroller, who have determined that the proposal that best met all the Town's specification and was in the best interest of the Town was D & B Engineers and Architects, P.C. Final Design Services and Preparation of Construction Bid Documents Associated with Redevelopment of the Ponquogue Bathing Facility; and

 

WHEREAS, it is the recommendation of the Parks Director that the contract for Final Design Services and Preparation of Construction Bid Documents Associated with Redevelopment of the Ponquogue Bathing Facility should be awarded to D & B Engineers and Architects, P.C. in an amount not to exceed $168,500 which shall encompass all tasks and fees associated with this project including but not limited to reimbursable expenses; and

 

WHEREAS, the commencement of this contract shall be upon receipt of a fully executed contract and shall expire June 1, 2018, the Town shall have the option to renew the contract for the amount of time, in its sole discretion, the Town deems necessary to complete the Project; now therefore, be it

 

RESOLVED, that the Town Board of the Town of Southampton hereby authorizes the Supervisor to execute D & B Engineers and Architects, P.C. for Final Design Services and Preparation of Construction Bid Documents Associated with Redevelopment of the Ponquogue Bathing Facility in an amount not to exceed $168,500, this contract shall be prepared by Contracts Compliance and per the Town Comptroller, no purchase order shall be created and no payment shall be made without a fully executed contract; be it

 

FURTHER RESOLVED, The source of funding for this project shall be GL # C1-99-H112-00-6212-0000 in an amount not to exceed $168,500, which shall include all reimbursable expenses.

Meeting History

Sep 12, 2017 1:00 PM Video Town Board Regular Town Board Meeting
RESULT:ADOPTED [UNANIMOUS]
MOVER:Jay Schneiderman, Supervisor
SECONDER:Christine Preston Scalera, Councilwoman
AYES:Jay Schneiderman, Julie Lofstad, Christine Preston Scalera, John Bouvier, Stan Glinka